Analyzing the quality of the authorization concept - Part 1
Temporarily disable Central User Management
For each form of automated derivative of roles, you should first define an organisational matrix that maps the organisational requirements. To do this, you must provide data on each organisation in a structured form.
Due to the complexity of an SAP® authorization concept, it is necessary that all essential aspects are set down in a written documented authorization concept. This should describe the essential processes, but also how to handle the assignment of authorizations via roles. In particular, the nomenclature of specially created roles must be clearly defined. It should therefore be checked whether all changes since the last audit have been documented in the written authorization concept. After all, this document serves the auditor as a template for the so-called target/actual comparison. This means that the auditor compares the document with the actual status in the SAP® system for the main topics relevant to the audit. Any discrepancy can lead to a finding that must be avoided.
Change documents
Despite progressive use of web interfaces in the S/4HANA context, batch processing for mass data is still required. However, our experience from customer projects shows that only very few authorization administrators know how to correctly authorize the scenarios. SAP OSS Note 101146 provides a good overview here. In this blog post, we would like to summarize the context for practical use.
As with an SAP_NEW role, it is possible to generate an SAP_APP role. As with the SAP_APP profile, all permissions are included here, except the base permissions and the HCM permissions. The ability to create this role with the report REGENERATE_SAP_APP exists after inserting the SAP note 1703299. This report generates a role that is fully usable for all applications. However, we recommend using this role only for development and test systems.
The possibility of assigning authorizations during the go-live can be additionally secured by using "Shortcut for SAP systems".
A note box in which data of all kinds can be quickly filed and retrieved. This is what Scribble Papers promises. At first, the program looks very spartan. But once a small structure is in place, you realise the great flexibility of this little helper.
Roles are assigned according to the function of employees in the company and their validity is limited depending on the task.
Authorization concepts are thus the key to optimal protection of your system - both externally and internally.